Students in individualized study have up to 6 months to complete a 3-credit course and up to 12 months to complete a 6-credit course. Students in grouped study or those receiving financial assistance have shortened course contracts.
If you are thinking about completing a course in under three months, you should consider how your progress will affect or be affected by the following factors:
The timeframe for an official grade to be posted in your student record can vary significantly during peak times and depending on factors such as whether you choose to write a supplemental exam.
Final or course composite grades cannot be computed until all course requirements have been completed and marked.
If a transcript is required, students can request their transcript be sent by courier, rather than regular mail, at their own expense.
We recommended that exams be written and assignments submitted 4 to 6 weeks before the date for which the final grade is required.
See more: How fast can I complete a course?
Requests for Athabasca University transcripts can be made online through myAU or by submitting a Transcript Request Form to the Academic Records unit of the Office of the Registrar by either fax or mail.
To request a transcript online, log into myAU and then select the "Request Transcripts" option under Student Record in the left-hand navigation menu. This service allows you to preview and print your transcript before it gets sent to the destination that you have specified.
Transcript Request Options
You may request that a transcript be sent to either yourself or a third party, via mail, courier, or fax (priority transcript service). There is a fee associated with both the courier and fax options.
More information about transcript requests can be found in Section 7.11 of the Calendar.
Students are considered 'inactive' if they have not registered in an
Athabasca University course:
To become reinstated as an active student:
If this is your first time logging in to myAU, your password will be your birthday in the format of YYYYMMDD.
If you have lost your Student ID, please contact the Information Centre.
If you need to contact a professor to get permission to register in a course, you can either:
Students can write their examinations at Athabasca University locations in Athabasca, Edmonton, or Calgary, Alberta. In addition, a Canada-wide Examination Invigilation Network has been established that is composed of many post-secondary institutions that are AU-approved invigilation centres.
Students living within 100 km of an established AU-approved invigilation centre are required to write their exam at that location.
Students living further than 100 km from an approved invigilation centre have the following options:
You may withdraw from a course at any time up until the end date of the course. However, you may not withdraw from a course if you have completed the final exam.
You have two ways to withdraw from a course:
The date of withdrawal will be the postmark on the request, or, if the notice is hand-delivered or faxed, the University date stamp, or the date of the online submission.
Refund Information: Am I eligible for a refund?
Undergraduate course extensions are available for individualized-study courses only. Students who are unable to complete their course during their course contract period may apply for an extension. Each course may be extended up to three times, and each extension is valid for a two-month period.
How to Request an Extension
All extension requests must be received by the Office of the Registrar a minimum of one month before your course contract ends. The extension starts on the first day of the month following your course contract end date. Students with course extensions must complete all course work by the end date of the extension period.
Athabasca University’s grade appeals process is as follows:
More information about the grade appeals process can be found in Section 4 of the Undergraduate Calendar.
Athabasca University's Withdrawal Policy is as follows:
Early Withdrawal - Within 30 Days
Students may withdraw before or within 30 days of their start date for a partial refund. If the learning resources are complete, unmarked , (able to be issued to another student), and received by the University within 30 days of the processing of a refundable withdrawal request, you will receive a refund. The registration will not appear on the transcript and will be deleted from the official record. Please refer to the Refund Policy for further details.
Withdrawal - After 30 Days
Students who withdraw from a course after 30 of the start date will receive a "W" grade on their transcript which means a student has withdrawn without credit and without prejudice. No refund is issued and course materials should not be returned.
If a student does not formally withdraw by the course end date, and does not complete the course, the official record will reflect an "F" (Failure) grade. A grade of zero will be assigned and calculated into the cumulative grade point average.
Updated November 03 2014 by Student & Academic Services